This can often be the biggest problem, as most organizations have content stored in collaboration tools such as SharePoint, file servers, local machines or other applications. However, one of the first tasks in a GDPR exercise is to know and find the content you have and then classify as needed. When it comes to being GDPR compliant for this, these two technologies clearly help organizations meet that requirement when the policies are defined and applied. Though this technology is great, it is isolated to end users using it on the content they create and store. This information protection solution keeps you in control of your data, even when it is shared with other people. Similarly, to the labels that are applied, protection that is applied by using Rights Management stays with the documents and emails, independently of the location-inside or outside your organization, networks, file servers, and applications. This protection technology uses encryption, identity, and authorization policies.
In conjunction with ‘ Azure Information Protection‘ document and email protections are handled via ‘ Azure Rights Management‘. Office 365 that includes the Azure Rights Management service: Support for protection but not classification and labeling.Azure Information Protection P1: Support for most classification, labeling, and protection features, but not automatic classification or Hold Your Own Key (HYOK).Azure Information Protection P2: Support for all classification, labeling, and protection features.The following are the licenses and what is supported for each: To be able to utilize ‘Azure Information Protection’, specific subscriptions are required within Office 365 or Azure Active Directory. The clear text ensures that other services, such as data loss prevention solutions, can identify the classification and take appropriate action. Metadata is added to files and email headers in clear text. The labels include visual markings such as a header, footer, or watermark. The classification is identifiable always, regardless of where the data is stored or with whom it’s shared.
This can be done automatically by administrators who define rules and conditions, manually by users, or a combination where users are given recommendations.
‘ Azure Information Protection‘ is a cloud-based solution that helps an organization to classify, label, and protect its documents and emails.
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